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software tips, tricks, tactics; Microsoft Office expert
April 2012                                                                                Issue #71
daffodils, Colorado, flowers, SpringtimeI'm happy to re-connect again after skipping a few months due to a busy 1st quarter with a slew of new books and programs. I'll share the news in future issues.

During the Spring, the climate in Colorado moves between snowstorms and sunny, short-sleeved weather. Right now, we're enjoying the tulips and daffodils that have popped up in our garden--unfortunately, so are the deer!
speaking, conference speaker, meetingsPlanning a Meeting in 2012? Do you belong to an association or group with an upcoming meeting? I am often invited to speak at conferences throughout North America as a part of education sessions or technology tracks. To look at how we can work together, contact me at I welcome the chance to be a part of your next meeting or event!
In This Issue
Feature Article-Avoid Annoying Automation in Microsoft Word
Quick Tips & Tactics-Microsoft PowerPoint Shapes & Objects
Mouse Bytes
About Dawn
Quick Links
Book Dawn for your next meeting
Feature Articlefeature

Microsoft Word: How to Stop Annoying Automation

Does it seem like Word randomly changes text in a document? Have you ever tried typing your own automated numbering, Microsoft Word, change options, customize Word settings, AutoCorrect, AutoFormatnumbered outline in Word document only to see the outline change when you move to the next line? Does Microsoft Word act as if it is smarter than you? The automation features of AutoCorrect are to blame. Let's explore how you can take back control of your work in Word.


Why Text Automatically Changes in Word

Does it seem like Word randomly changes the capitalization or spelling of text in a document? As the name indicates, AutoCorrect automatically corrects the spelling of common misspelled words but also makes other changes including capitalizing the first letter in a sentence, table cell, or line of text. To review your choices:

  1. In Word 2010, pick File (Backstage View) > Options.
    In Word 2007, choose the Microsoft Office Button and then Word Options.
  2. Pick AutoCorrect Options from the Proofing category.
  3. Choose the AutoCorrect tab and uncheck any option, such as Capitalize first letter of table cells, that gets in the way of typing your text.

Automatic Outlines, Numbered Lists & Links You Don't Want

Have you ever tried to create your own numbered list or outline with letters and then watched the numbering or formatting change once you press [Enter] for the next line? This is a huge annoyance for anyone that wants to build their own custom layout for an outline rather than working with the choices in Word. Do you type your e-mail address or website into a document and then watch as it suddenly changes to blue underlined text (a hyperlink)? Do you ever enter fractions or quotes that automatically re-format?

>>Read the full article for screen shots and steps to turn off automatic numbered lists, hyperlinks, and fractions.


Customizing Microsoft Word with your own preferences is one of the many topics covered in the upcoming webinar Word Wizard: Tips, Tricks & Techniques Everyone Should Know.

To your success,
dawn signature
Dawn Bjork Buzbee
The Software ProŽ
Quick Tips & Tactics quicktips
Working with PowerPoint Shapes & Other Objects
Try these tricks to create, edit, and format shapes in PowerPoint slides:
  • PowerPoint, shapes, tricks for slides, shortcutsCreating the Perfect Circle, Square, Star, and More
    If you have ever tried to draw a circle or square on a slide, the tools are actually called oval or rectangle which do not automatically give you a perfectly proportional shape.
    The next time you want an evenly proportioned shape, select the shape you want, press and hold down [Shift] and then draw the object. Release the mouse before letting go of the [Shift] key and you will have a perfect circle (or square). Hold [Shift] again if you need to re-size the shape. This trick can also be used for drawing other shapes including stars, octagons, triangles, and more.
  • Quickly Copy a Shape
    Do you want more copies of your perfect shape? Here's an easy way to make a copy:
    1) Click once on a shape to select it, 2) Press and hold down [Ctrl] and drag the object to create a copy in a new location.
    Easy Alignment: If you want the original and the copy to be evenly aligned either horizontally or vertically, follow the steps above but also add the [Shift] key which will "constrain" or limit your movement to be only across or up and down.
  • Selecting Multiple Objects
    To select or highlight more than one object, press and hold down the [Shift] or [Ctrl] key and click on each object. Click again if you want to de-select an object. All highlighted objects can then be moved, copied, formatted, grouped, or modified together. Click away from the selected items to un-select them all.
  • Selecting "Hidden" Objects
    With more complex slides, a shape, text box, or other object you want to work with may be hidden or tucked behind other objects making it difficult to click and select the correct one. To select slide objects in sequence, press [Tab] repeatedly. Each object, including titles and subtitles, will be individually highlighted each time you press [Tab]. Stop on the one you want to work with. Go backwards with [Shift] + [Tab]. Next, format, delete, copy, move, or re-size the selected object.

Featured Learning Series: Microsoft Word Web Trainingproduct

Be a Word Expert!

Word Wizard Learning Series-Live Training Webinars

Also Join Our Excel with Excel Webinars at

Even if you use Microsoft Word every day, you are probably missing many of the tools and techniques designed to help you move forward with your important work.

  • How effectively are you using Word to create, format, review, and manage your important documents?
  • Do you know how to use all of the new features in Microsoft Word 2010 or Word 2007?
  • How much time are you wasting trying to hunt down the how-to steps to get your work done?
In these tips-packed, web-based training sessions, you will learn the smart and easy steps you need to build your skills and achieve the results you want in Microsoft Word. All sessions focus on step-by-step Word 2010 and Word 2007 features and tools and include live webinar, video recording of the training, and participant workbook.
Choose Your Word Training
  • Word Wizard: Tips, Tricks & Techniques Everyone Should Know -- May 29, 2012
  • Word Wizard: Working with Long Documents -- June 12, 2012
  • Word Wizard: Reviewing & Collaborating -- June 26, 2012
  • Word Wizard: Mail Merge Techniques -- July 10, 2012
  • Word Wizard: Tables & Forms -- July 24, 2012
  • Word Wizard: Getting Started with Macros --August 7, 2012

Individual: $37/session; $177 for complete series of 6 webinars (20% savings)

Single-user license only; not for sharing

Group/Site: $99/session; $477 for complete series of 6 webinars (20% savings)

Show in one conference room or training lab; great for Lunch & Learn workshops, staff meetings, and quick, focused training; includes group/site license for video recordings and handouts

Busy schedule? Can't attend a training session? Planning a Summer vacation? No worries--a video recording of each webinar is included with your registration so you can still get the training even if you can't tune in to the "live" meeting.

Become a Word Expert Starting Today!

Grab your Word Wizard Training at

Also Join Our Excel with Excel Webinars at

Note: Word 2003 will not be specifically covered due to the dramatic changes in the Word interface and features with the latest versions of Microsoft Word although some topics (tables, forms, mail merge, macros) would still be of value to Word 2003 users.

Mouse Bytesbytes

People Love Their Tablets!

iPad, tablet, facts on tablets, infographicDo you own an iPad or other tablet? Do you know everything about tablets? Check out these fun facts and statistics in a cool tablet infographic from Here's a sampling of tablet trivia found at

  • The average tablet user spends 90 minutes per day on their tablet...and more!
  • Click to find out how much the average tablet user spends on tablet apps.
  • By 2015, how many tablet users will be in the United States?
About Dawn
Dawn Bjork Buzbee, MCT, is The Software ProŽ, a Microsoft Certified Trainer (MCT) with 20+ years experience transforming Geek Speak into People Friendly. A professional software speaker, trainer, consultant, and author of 6 books, Dawn has helped more than 100,000 individuals to learn smart, easy, and productive ways to use software and technology more effectively.

In addition to MCT, Microsoft has awarded Dawn with the certifications of Microsoft Office 2010 Specialist (MOS 2010) Master Instructor, Microsoft Office 2007 Specialist (MOS 2007) Master Instructor, and Microsoft Certified Application Specialist (MCAS) Instructor for her expertise in Microsoft Office and Windows. Dawn also holds the distinctions as a Certified Microsoft Office Expert with a proven track record in Microsoft Word, Excel, Outlook, PowerPoint, OneNote, Access, Visio, and Publisher. Training and coaching is available on many other popular desktop programs including Adobe Acrobat and Windows 7.
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