Back to Newsletter Archives
Back to The Software Pro Home
============================================================
Smart & Easy Software Tips, Tricks & Techniques July 2004 - Issue 2
Publisher: Dawn Bjork Buzbee mailto:Dawn@SoftwarePro.com
The Software Pro(TM)
Microsoft Certified Office Expert
http://www.SoftwarePro.com
Geek Speak Becomes People Friendly(TM)
============================================================
IN THIS ISSUE - Tons of Tips for Editing & Formatting-Part 1
a.k.a. "Breaking Up Is (Not) Hard To Do"
============================================================
1. Microsoft Word: Don't Break Me Up (Text)
2. Microsoft Word: Don't Break Me Up (Paragraphs)
3. Microsoft PowerPoint, Word & Excel: Line Breaks
4. Microsoft Word: Page Breaks
5. Microsoft Excel: Page Breaks
=====================================================
1. Microsoft Word: Don't Break Me Up (Text)
=====================================================
Most of the time, we want text in a Microsoft Word document to
automatically wrap text, that is, to move to the next line when
it is too long. Word wrap is great except when it breaks up
text that we want to stay together such as dates, names, phone
numbers, phrases, formulas, titles or other text that should stay
together.
Some examples of text you might want to keep together:
August 2, 2004
Christopher A. Jones, Ph.D.
(555) 123-4567
state-of-the-art
The common solution: what most people do to keep text together
is move to the beginning of the text and press [Enter]. This is
fine until any of the text changes and causes breaks in the
wrong place.
The right solution: add non-breaking spaces or non-breaking
hyphens instead of normal spaces and hyphens:
Non-breaking space: [Ctrl] + [Shift] + [Spacebar]
Non-breaking hyphen: [Ctrl] + [Shift] + [Hyphen]
As the name implies, non-breaking characters connect the text
together and it will all automatically move to the next line
together but only as needed.
=====================================================
2. Microsoft Word: Don't Break Me Up (Paragraphs)
=====================================================
Ready for a little more advanced way to keep text together?
When automatic page breaks are splitting up paragraphs of text
in the wrong place, highlight the text and choose:
Format > Paragraph, pick the Line and Page Breaks tab,
check one of these options, and OK to apply:
* Keep Lines Together
(prevents a page break within a paragraph)
* Keep With Next
(prevents a page break between the selected
paragraph and the following paragraph)
=====================================================
3. Microsoft PowerPoint, Word & Excel: Line Breaks
=====================================================
Do you ever create bullets in Word or PowerPoint? Do you type
column headings or long text in Excel worksheets? You need
to know about line breaks, sometimes called a new line or
manual line break.
Here's how line breaks work: you have a bullet item in
PowerPoint or Word and want to move to the next line. If you
press [Enter] another bullet show up at the beginning of the
line. What if you want to go to the next line but not create a
new bullet? Instead of [Enter], press:
[Shift] + [Enter] for a line break
A new line break gives you a new line in the same paragraph. If
you are a fan of displaying non-printing characters such as the
hard return at the end of a paragraph, you'll see that the new
line character is a right-angle arrow.
In Excel, if you press [Enter], the program thinks you are
done. To move to a new line in the same cell in an Excel
worksheet (for headings, notes, comments), [Shift] + [Enter]
also won't work. Instead press:
[Alt] + [Enter]
=====================================================
4. Microsoft Word: Page Breaks
=====================================================
When you want to start a new page in a Word document, don't
just press [Enter] many times until a new page begins-it
just seems like I've been looking over your shoulder ;)
To create a new page or page break press:
[Ctrl] + [Enter]
Menu purists can go to: Insert > Break, Page Break, OK.
=====================================================
5. Microsoft Excel: Page Breaks
=====================================================
To create a new page in an Excel worksheet, move to the row
where you want the new page to start and choose:
Insert > Page Break
=====================================================
With these tricks and techniques, breaking up text (or keeping
it together) is easy to do.
------------------------------------------------------------
Please pass this along to others who may appreciate it!
------------------------------------------------------------
For Website or e-zine questions: mailto:Dawn@SoftwarePro.com
If you are receiving this issue as a forward, and want
your own subscription, visit
http://www.SoftwarePro.com/subscribe.htm
Privacy Policy - We hate receiving spam as much as
you do. Therefore, we never rent, trade, or sell
our email lists to anyone for any reason. You or
someone you know subscribed you to this e-zine list.
We never add names to our list until you voluntarily
subscribe.
(c) 2004 The Software Pro (TM)
All rights reserved.
http://www.SoftwarePro.com
To Subscribe go to:
http://www.SoftwarePro.com/subscribe.htm
============================================================
Geek Speak Becomes People Friendly(TM)
The Software Pro(TM)
11675 Bent Oaks Street, Suite 200
Parker, CO 80138-5703 USA
(303) 699-6868, Fax (303) 766-0886
Dawn@SoftwarePro.com
http://www.SoftwarePro.com