Dawn Bjork Buzbee
The Software Pro®
Microsoft Certified Trainer (MCT)
Certified Microsoft Office 2010 Specialist (MOS 2010) Master Instructor
Certified Microsoft Office 2007 Specialist (MOS 2007) Master Instructor
Microsoft Certified Application Specialist (MCAS) Instructor
Certified Microsoft Office Expert
Certified Women's Business Enterprise (WBE)
WOSB (Women-Owned Small Business) Certified
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Before the start of many of my speaking and training engagements, I
show a warm-up PowerPoint presentation of industry, cartoon or trivia
slides to greet participants as they get settled into the meeting room.
I'm often asked about two features in these presentations: how to
automatically advance each slide a specific time frame and how to run
the presentation continuously until the presenter stops the slide show.
Let's look at the steps you can follow to customize your own
Automatically Move to the Next Slide
The key here is the Transitions feature where you can set
timings. A transition is animation to introduce the next slide although
a specific transition isn't needed to set timings which automatically
advance to the next slide. To set up timings:
- Select one or more slides in a presentations. To highlight
multiple slides, switch to the Slide Sorter View and hold down the
[Ctrl] key as you click on each slide or press [Ctrl] + A
to Select All.
- In PowerPoint 2010, choose the Transitions tab in the
Ribbon. By the way, PowerPoint 2010 introduces some nifty new high
quality transitions. In PowerPoint 2007, pick the Animations
tab. If you are using PowerPoint 2003, go to Slide Show > Slide
Transition to open a task pane on the right.
- For PowerPoint 2010 & 2007, look for the advance slide options
at the right side of the Ribbon including After or Automatically
After. In PowerPoint 2003, find the advance slide options near the
bottom of the Slide Transition task pane at the right. Change this
choice from 0 seconds to the amount of time you want the selected
slides to be displayed before they advance to the next slide such as
5 seconds. The timings can vary from one slide to another.
Pick a transition if you wish and save your presentation.
When you run the slide show, the timings will be in effect although
you can also manually advance forward with a mouse click or other
Caution: Automatic timings are not recommended for any
presentation given live with a speaker who should always have full
control over when the slides move ahead.
Run a PowerPoint Presentation Continuously
The Set Up Slide Show options in PowerPoint help you customize your
options for running a slide show presentation. When you have set timings
in a presentation, you can also control a presentation so it loops
(runs) continuously until you press the [Esc] key. This is a great
feature for trade shows, kiosks, company reception areas, and other
presentations where you don't need to be actively involved in the
display of each slide. To successfully use a loop, each slide should
have automatic timings as covered above. To change slide show options
for an open presentation:
- In PowerPoint 2010 & 2007, click the Slide Show tab and
pick the Set Up Slide Show icon. For PowerPoint 2003, pick
Slide Show > Set Up Show.
- Under Show options, click the choice for Loop continuously
until 'Esc'. Also verify the Advance Slides option is set to
Use timings, if present.
The addition of timings and the option to continuously run your
presentation are great tools to enhance your use of PowerPoint. As with
any other presentation, always practice running your slide show to test
timings and other show options before you go live.
Bonus Tip: These slide shows are easy to run when saved on
your desktop and saved as a PowerPoint Show (.pps or .ppsx) which always
runs in the Slide Show view. Quick to find and launch!
© Dawn Bjork Buzbee, MCT, The Software Pro®
Dawn Bjork Buzbee
is The Software Pro®
and a Microsoft Certified Trainer (MCT) as well as a certified Microsoft Office
Specialist (MOS) Master Instructor, certified Microsoft Applications Specialist
(MCAS) Instructor, and a certified Microsoft Office expert. Dawn shares smart
and easy ways to effectively use software through her work as a software
speaker, trainer, consultant, and author of 8 books.
This article and
more can be reprinted at no charge in your publications and website with
copyright and attribution.
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To advance to the next slide while
running a slide show, press N for Next, [Right
Arrow], [Enter] or left-click on your mouse.
|Text in PowerPoint
presentations should only be in a readable sans-serif font such as
Arial, Verdana, Calibri. A sans-serif font is without serifs, the
"feet and tails" on a font. Serif fonts include Times New Roman.