Dawn Bjork Buzbee
The Software Pro®
Microsoft Certified Trainer (MCT)
Certified Microsoft Office 2010 Specialist (MOS 2010) Master Instructor
Certified Microsoft Office 2007 Specialist (MOS 2007) Master Instructor
Microsoft Certified Application Specialist (MCAS) Instructor
Certified Microsoft Office Expert
Certified Women's Business Enterprise (WBE)
WOSB (Women-Owned Small Business) Certified
For PowerPoint 2010, PowerPoint 2007, and PowerPoint 2003
Ignoring the Slide Master and Slide Layout
Do you have to fix up slides that other people made a mess of? Is the formatting in one slide different than the next? Are you responsible for creating a good looking presentation out of a miss-mash of slides created by a group of people?
One of the big mistakes PowerPoint users make is to ignore or manually override the formatting in a presentation theme or design. This is usually because they aren't changing presentation formatting in the Slide Master--they are changing the slide appearance in each slide one at a time. These changes might include modifying the font, color, and alignment of the title or even creating text boxes instead of using the present placeholders in a bullet slide. How do you create a consistent look to a slide or group of slides which have been "creatively" formatted and individually changed? The answer is to reset the slide.
For purposes of this how-to lesson, I'm assuming you know how to use the PowerPoint Slide Master which I'll cover in a separate tip. If not, find it under the View tab or View menu.
Why is resetting so useful? When you make changes on individual slides, PowerPoint remembers them. Manual formatting always overrides presentation or master formatting. As a result, even if you change the layout, the changes remain. Often the best way to get such a presentation into shape is to reset the layouts. When you do so, PowerPoint moves the placeholders into the position specified by the slide master.
Reset a Slide
To reset in a slide in a PowerPoint 2010 or 2007 presentation:
- In PowerPoint 2010 or PowerPoint 2007, select as many slides as you want in the left pane. Hold [Ctrl] to select more than one at a time.
- Right-click the slide and choose Reset Slide.
- You can also right-click on any of the selected slides and choose Layout to update the slide layout.
To reset in a slide in a PowerPoint 2003 presentation:
- In PowerPoint 2003, select as many slides as you want in the left pane. Hold [Ctrl] to select more than one at a time.
- Click the selected layout in the Slide Layout task pane, click the down arrow, and choose Reapply Layout. (Again, you can select several slides at once.)
Reset slides when you need to quickly whip a presentation into shape.
Tips, Tricks, Secrets you need to know now!
|Double-click on a slide in the Slide Sorter view to move to and view and edit the slide in the Normal view.|
|Hold [Ctrl] to select more than one slide to apply a transition or to change the slide layout.|