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Display the Ruler
Choose View > Ruler; repeat again to hide. The rulers are marked
off in inches and appear to the left and at the top of your slide
working area. When you move the pointer or a drawing tool, look for the
moving lines on the rulers that show you precisely where you are on the
How Easy Are Your Slides to Read?
Too many presentations are so packed with information they can be
illegible. Even complex and confusing slides may be readable if viewed
only 18 inches away from a computer monitor.
Try this simple test.
Switch to View > Slide Sorter and then choose a 66% view from
View > Zoom or the Zoom toolbar button. If you cannot read the slide
without a magnifying glass, consider using a larger font, fewer words
and/or higher contrast.
Creating the Perfect Circle, Square, Star, and More
If you have even tried to draw a circle or square on a slide,
you might have noticed that the tool is actually called ellipse
or rectangle which does not automatically give you a perfectly
The next time that you want an evenly proportioned shape,
select the toolbar or AutoShape option that you want, press and
hold down [Shift] and then draw the object. Release the mouse
before letting go of the [Shift] key and you will have a
perfect circle (or square). Hold [Shift] again if you need to
resize the shape.
This trick can also be used for drawing other shapes including
stars, octagons, triangles, and more.
Do you want more copies of your perfect shape? Here's an easy way
to make a copy:
1) Click once on the shape to select, 2) Press and
hold down [Ctrl] and drag the object to create a copy in a new
If you want the original and the copy to be evenly aligned either
horizontally or vertically, follow the steps above but also add the
[Shift] key which will "constrain" or limit your movement to be only
across or up and down.
Limit Your Lines
Most shapes will look more professional onscreen without an
outside line or border. To remove the line: 1) Select the object, 2)
Click on the drop-down arrow next to the Paintbrush tool in the Drawing
toolbar (at the bottom of the screen) or double-click on the object to
change the Line to No Line.
To select or highlight more than one object, press and hold down
the [Shift] key and click on each object. Click again if you want
to de-select an object. All highlighted objects can then be moved,
copied, formatted and modified together. Click away from the selected
items to un-select them all.
With more complex slides, a shape, text box, or other object that
you want to work with may be hidden or tucked behind other objects
making it difficult to click and select the correct
one. To select slide objects in sequence, press [Tab] repeatedly.
Each object, including titles and subtitles, will be individually
highlighted each time you press [Tab]. Stop on the one you want
to work with. Go backwards by pressing [Shift] + [Tab].
Next, format, delete, copy, move, or re-size the selected object.
Keyboard Shortcuts for Delivering a PowerPoint Slide Show
Quick Start of Slide Show
Start from first slide:
Press [F5] to start a slide show of the current presentation
starting from the first slide (regardless of location).
Press [Shift] + [F5] to start a slide show from the current slide
(PowerPoint 2003 and newer) or click once on
the projector toolbar in the bottom left corner to start a slide show
from the current selected slide.
Press [Esc] to exit at any
Advance to the next slide (any of these): [Right], [Down],
Next), [Spacebar], [Page Down] (or click the left mouse)
Return to the previous slide (any of these):
[Left], [Up], P (for Previous), [Backspace],
Go to specific slide number: type slide number
and press [Enter]
Display a black screen or go back to slide show:
B or [Period]
Hide the mouse pointer: [Ctrl] + H
Activate the mouse pointer/arrow: [Ctrl] + A
While running a slide show, press the [F1] function key for a
list of slide show shortcuts. A great way to learn shortcuts but
definitely not recommended while delivering a presentation.
Right-click anywhere on the
slide show screen for a shortcut menu with many slide show actions.
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